Skip to content

Reporting exchange

Flexbooks prepares the files of the regulated reports for the electronic reporting systems and reads their receipts back. It does not sign or send anything: the qualified electronic signature (КЕП) and the submission stay in the reporting system. The accountant's procedure is in the user manual, Reports → Regulated reporting.

Reporting systems

The application works with four systems: the Taxpayer’s Electronic Cabinet (Електронний кабінет платника податків), M.E.Doc, SOTA and Vchasno (Вчасно).

For all four it hands out the tax authority's DECLAR XML in windows-1251, named by the tax authority's file-name convention, and reads the systems' receipts back. The exchange is file-based: there is no network connection to a reporting system, and therefore nothing to configure — no credential or settings page. The exchange formats are part of the application and are listed in the compliance registry as kind Exchange adapter (Обмін).

The round trip

  1. In the Regulated reporting window choose the report and the period and click Create report; Fill in computes it again, and values can be entered by hand.
  2. Export XML. If there are warnings (a failing control ratio, a computed value changed under a manual one, a form version not yet approved), the export is possible only after they are acknowledged; the acknowledgement (who, when) is stored on the submission. A file that fails its XSD schema is not exported and nothing is marked exported. Export format picks the file for a reporting system.
  3. Import receipt: the report becomes Accepted or Rejected. A receipt of another taxpayer, form or period is refused; a receipt without the report's details needs the submission confirmed.
  4. Back to draft returns an accepted report to draft with a filing type (New original (Звітний новий), Clarifying (Уточнюючий)); the next export is a new submission.

Rights: viewing a report or its export check needs the right to read regulated reports; creating, filling, exporting, importing a receipt and reopening need the right to update; the organization must be in the user's scope.

ERPN registration receipts

ERPN registration receipts (Квитанції про реєстрацію в ЄРПН) in the window apply a receipt of the ERPN (ЄРПН, the Unified Register of Tax Invoices) for tax invoices (податкові накладні, ПН) and VAT adjustments (розрахунки коригування, РК): the documents of that number and date of the seller organization the receipt names get the registration state, number and date. A receipt of another seller writes nothing. It needs the right to update tax invoices and VAT adjustments.

Not yet available

  • The ERPN exchange file (J1201016 / J1201216) of a posted tax invoice or adjustment cannot be exported yet: the round trip ends at the registration receipt.
  • The exchange formats (file name, encoding, receipts) are pending the accountant's sign-off and a round trip with a reporting system's test account.